1. Introduction

At Aekley Solicitors, we understand that privacy and trust form the bedrock of meaningful business relationships. As a corporate and commercial law firm, we regularly work with information that matters deeply to you. This Privacy & Data Protection Policy explains how we collect, use, store, protect, and disclose your Personal Data, and your rights under applicable Data Protection Laws, including the Nigeria Data Protection Regulation (NDPR) and related regulations. By interacting with us through our website https://aekleysolicitors.com, email, events, or other channels, you accept the practices described in this policy.

2. Key Terms & Definitions

  • Personal Data: Information that identifies you as an individual, directly or indirectly.
  • Processing: Any action taken on Personal Data (collection, use, storage, disclosure, etc.).
  • Data Subject: The natural person whose Personal Data is processed.
  • Data Controller: The party who determines why and how Personal Data is processed.
  • Data Processor: A party who processes Personal Data on behalf of a Data Controller.

3. What Personal Data We Collect

Depending on how you engage with us, we may collect and process:

– Identity data: Name, date of birth, gender, nationality.

– Contact data: Address, phone number, email address.

– Professional data: Job title, employer, business contact details.

– Financial data: Bank details, billing address (for payments & invoicing).

– Technical data: IP address, browser type, usage data when you visit our website

– Biographical data: CV information (for recruitment), professional memberships.

– Sensitive data: Limited to circumstances where legally permitted (e.g., health data for accessibility purposes or as part of employment processes).

4. How We Collect Your Data

  • Directly from you (e.g., when you contact us, fill out a form, or request legal services).
  • Automatically via cookies and similar technologies when you visit our website.
  • From third parties: Referees, employers, public databases, regulatory authorities, or professional networks.

5. Why We Process Your Data (Purpose & Legal Basis)

We process your Data for purposes such as:

Purpose Legal Basis
Providing and managing legal services Contractual necessity
Client relationship management, invoicing & communications Contractual necessity / legitimate interest
Recruitment & employment purposes Contractual necessity / legal obligation
Compliance with laws, regulations & professional obligations Legal obligation
Improving website performance & security Legitimate interest
Marketing and legal updates (newsletters, events) Consent

6. Consent

Where our processing relies on your consent, you have the right to withdraw it at any time without affecting the lawfulness of processing carried out before withdrawal. You may do so by emailing: info@aekleysolicitors.com.

7. Cookies & Similar Technologies

Our website may use cookies to enhance your browsing experience, analyze usage, and remember your preferences. You can control cookie settings in your browser; however, disabling cookies may affect site functionality. For details, see our [Cookie Policy].

8. Data Sharing & Disclosure

We may share your Personal Data with:

  • Our employees, consultants, and service providers who help us operate efficiently.
  • Professional advisors (accountants, auditors, insurers) bound by confidentiality.
  • Regulatory bodies, courts, or law enforcement agencies where legally required.
  • Third-party partners or suppliers supporting our service delivery, bound by data protection obligations.

We do not sell or rent your Personal Data.

9. International Transfers

In some cases, your data may be transferred to jurisdictions outside Nigeria (e.g., where our cloud services are hosted). We ensure that adequate safeguards are in place, such as standard contractual clauses or other legally accepted mechanisms.

10. Data Retention

We keep your Personal Data only as long as needed for the purpose it was collected, to comply with legal, accounting, or reporting obligations, or to resolve disputes. When data is no longer needed, we securely delete or anonymise it.

11. Security Measures

We protect your data using administrative, technical, and physical safeguards:

  • Secure servers & firewalls
  • Encryption where appropriate
  • Access controls to limit data to authorised personnel only
  • Regular staff training on data protection
  • Despite our efforts, no method of electronic transmission or storage is 100% secure.

12. Your Rights as a Data Subject

You have rights under data protection laws, including:

  • Right to request access to your data
  • Right to rectification of incomplete or inaccurate data
  • Right to erasure (in certain circumstances)
  • Right to object to or restrict processing
  • Right to data portability
  • Right to withdraw consent (where applicable)

To exercise your rights, contact us at: info@aekleysolicitors.com.

13. Updates to this Policy

We may update this Privacy Policy occasionally to reflect changes in law or our practices. We will post the updated policy on our website with the effective date. Continued use of our services after changes means you accept the revised policy.

14. Contact Us

For questions, requests, or concerns regarding this policy or our data practices:

Aekley Solicitors

Website: https://aekleysolicitors.com

Email: info@aekleysolicitors.com